Posts Tagged ‘hr benefits outsourcing’

What are Multiple Employer Plans? Part 1

Wednesday, June 15th, 2011

Have you heard people talking about Multiple Employer Plans? Are you curious as to what these are? This series of  blog posts will help you understand the terminology and the benefits of offering Multiple Employer Plans for your business.

Let’s start with some relevant terms:

Multiple Employer Plan (MEP): A retirement plan for businesses that typically have
a common interest, but are not commonly owned or affiliated.

Multiple Employer Plan Sponsor (MEP Sponsor): The organization that sponsors and maintains the MEP and master contract under which adopting employers may adopt a retirement plan; An example of organizations that may sponsor an MEP include a professional employer organization (PEO), or a professional association.

Adopting Employer: The term used to describe an employer that participates in an MEP.

A few Advantages of Multiple Employer Plans:

  1. MEP’s offer great potential as a savings option for small-business owners who want to provide their employees the same flexible features and benefits of a traditional 401(k) plan.
  2. If you are a small businesses you probably have a unique retirement plan-related needs, and very different concerns about the cost of administering a retirement plan than a larger company, therefore, a MEP would be very beneficial.
  3. The MEP structure also offers flexibility for small business owners to remain in this plan construct or to easily graduate to a stand-alone plan when they are ready.

If you are interested in Multiple Employer Plans it’s important to contact your Employee Benefit Adviser.

Stay tuned for the next blog with more information on MEP’s.

Resource: TRANSAMERICA Retirement Services

Are your employees educated on their benefits?

Thursday, March 31st, 2011

When is the last time you asked your employees if they could tell you about their benefit package? Do your employees understand the benefits you are providing? Most likely the answer is “No.”

Unfortunately many companies have not made it a priority to communicate to their employees the information regarding their benefits. This needs to change. Although employees may not be asking about their benefits it’s so important as an employer to make sure you are taking the time to communicate this information. Someone might ask, why should we care? Understanding benefits will help both the health and financial security of your employees, two things that are key to employee retention. With the cutbacks of HR employees and the confusion around the health reform, it’s sad to say that the communication is lacking. Employees are signing up for benefits and not really thinking through their selections.

What are some of the things you can do as an employer to help educate your employees?

  1. Make sure you understand how your employees prefer to receive benefit communication. Is it by email? Mail? Phone?
  2. Are you working with a benefits to broker to make sure you are getting the best and most appropriate packages for your employees?
  3. Are you tailoring your communication to specific people in your company rather than sending out mass emails etc…?
  4. Research shows – about 24% of employees surveyed indicate that they tend to choose the same benefits; 44% read some information and possibly discuss options with a relative or friend, but in general don’t make many modifications from year to year.

Educating and communicating to your employees the importance of understanding their benefits is key to a healthy work environment. If you have questions regarding benefits it’s always important to contact your benefits adviser.

You hired a new employee – now what?

Wednesday, March 16th, 2011

When you are working with new employees and addressing an enrollment plan there are some very important steps to take. Here are a few of the steps to help you make the process flow from the beginning to the end. Even if your HR department takes care of these steps, it’s important as an employer or an employee to be aware of the process. 

    1. Provide the new employee with a pre-employment benefits newsletter.
    2. Make sure the employee has the links to all online forms so they can review coverage options.
    3. Supply the new employee with information for registering on carrier website.
    4. Speak with the employee regarding for for spouse. For example the spousal allowance compliance form.
    5. Provide the employee with a benefits comparison if multiple plans are offered.
    6. Make sure the employee is aware of all annual notices required by federal and state law.

      After the employee has gone through eligibility the next step is to address the follow items.

        1. Speak with the employee on how claims are filed, processed and the general time it takes for turnaround.
        2. How to resolve claim issues and who to speak with.
        3. Procedures to address questions and concerns.
        4. Makes sure the employee has all ID cards ad they are printed correctly.

          If you have questions regarding any of these steps it’s important to speak with your employee benefit adviser.

          5 TIPS TO MORE HAPPINESS!

          Thursday, March 10th, 2011

          Sometimes it’s easier to say you are happy than to be happy. As part of our focus on health and wellness we are going to look at 5 things will make you happier. It’s not always easy to do these things, but thinking about them everyday will help inspire you to be happier. We hope you can take a few minutes and look over these tips.

          1. Be Grateful: Take a few minutes everyday to be grateful, perhaps it’s sending a thank you note or a letter to a good friend. Studies have shown that when be are grateful they have an increase in happiness.

          2. Be Optimistic: Optimistic thinking is very important to happiness. Waking up in the morning, smiling, and telling yourself  you will have a good day will lead to increased happiness.

          3. Count Your Blessings: Research has shown that people who sit down each week and write three good things that have happened to them are happier. This exercise gives people the ability to reflect on the positive things in their lives, rather than negative things

          4. Commit Acts of Kindness: Helping others can help yourself. By doing acts of kindness you will feel better about yourself and ultimately lead to a happier lifestyle. Small acts of kindness count as well. Spending a few hours helping a friend, donating to a charity, or volunteering are simple ways to help another.

          5. Use Your Strengths: What are you good at? What do you shine at doing? Using your strengths will make you happier and will also make the people around you happier. Are you good at organizing meetings? If so, you should be the one arranging them and ultimately this will make you happier.

          Is Your PEO Still Serving Your Needs?

          Friday, February 11th, 2011

          Our last blog on PEOs (Professional Employer Organization) was very popular; therefore, we are excited to write another one. It is the perfect time to address this topic because recently BayPoint Benefits Managing Directors, Brian Hassan and Justin Roberts were featured in ‘Best Practices and in Compensation and Benefits.’ In this article they discuss the hidden costs of PEOs as well as making it a point to be educated on the advantages and disadvantages of this employment arrangement.

          In this post we would like to point out that the most important part of making the decision about weather or not to stay with a PEO is education and understanding. As mentioned in the recent article, “Companies need to decide from a business standpoint, looking at hard dollar and soft dollar costs, what is the best fit for their organization.” if you are reading this stop for a moment and think, have you thought of these costs? It’s so easy to talk about savings and planning strategies to help with this, but it’s more important to look at the exact costs and how they are impacting your business. Understanding the services you are paying for is the most important aspect of the education process.

          Important questions to ask yourself regarding PEOs:

          1. Are you being billed for high HR administration costs?
          2. Do you have limited insurance carriers?
          3. Are you satisfied with the total benefit package?
          4. Are your premiums increasing?
          5. Is your company outgrowing your PEO?

          For more information regarding PEOs contact your benefits consultant.

          15 Keywords To Understand Your Health Insurance – Part 2

          Thursday, January 20th, 2011

          Here you can find 15 more keywords that will help you when you are speaking with your benefits consultant.

          To finish off the alphabet.

          1. Medicare: This is a federally-sponsored healthcare program that offers coverage for medical and hospital care primarily to those over the age of 65.

          2. Network: This refers to the groups of doctors, hospitals and other medical professionals who have been contracted to provide discounted healthcare services to your insurance carrier’s customers.

          3. Out-of-Network: This term typically refers to any doctors, hospitals or other healthcare providers considered to be non-participants by your insurance plan (HMO, POS, or PPO). Depending on your plan’s guidelines, services provided by out-of-plan providers may not be covered, or only covered in part.

          4. POS: Point-of-Service Plan. A POS is a managed healthcare plan that combines the features of a Health Maintenance Organization and a Preferred Provider Organization. These plans allow you to decide whether or not you’ll use an in-network provider or an out-of-network provider.

          5. Pre-existing Conditions: This refers to any healthcare issues you had prior to your insurance plan’s effective date. Many policies will refuse to cover pre-existing conditions, while others do so only for a short time.

          6. PPO: Preferred Provider Organization. PPOs are networks of healthcare providers who have negotiated discount contracts with health insurance carriers. Your healthcare provider decisions will be up to you, but there are generally financial incentives for you to select providers within your PPO network.

          7. Preventative Care: Health services that focus solely on preventative care measures such as physical exams, immunizations, diagnostic tests and mammograms.

          8. Premium: The dollar amount you’ll pay on a monthly basis in exchange for your insurance coverage.

          9. Primary Care Physician: Most HMOs and POS plans will require you to select one family physician, pediatrician or internist to monitor your health, treat most of your health problems, and refer you to specialists when necessary.

          10. Provider: This term refers to any individual (nurse, physician, or specialist) or institution (clinic, hospital, or laboratory) that provides you with care.

          11. Rider: This refers to any policy attachment that makes additions or changes to your original insurance plan.

          12. Short Term Health Insurance: This type of healthcare plan is purchased to provide you with benefits during coverage gaps between jobs, after a move, or while you’re traveling overseas.

          13. Small Business Health Insurance: This is a type of healthcare coverage that is available to businesses employing between two and fifty employees. It offers discounted premiums to employees and tax advantages to small business owners; also in most cases, the coverage cannot be denied.

          14. Travel Health Insurance: This insurance is purchased to provide you with coverage when you’re traveling abroad.

          15. Waiting Period: This refers to a pre-specified time period during which you will not be covered by your insurance (for a particular healthcare issue).

          Reference: www.ctindividualhealth.com/glossary.html

          20 Keywords To Understand Your Health Insurance – Part 1

          Tuesday, January 18th, 2011

          When your benefits consultant talks about your health insurance are you confused because of the terms they use? If so, this blog post will help you make sure that when they use an acronym you know what it means. As an employer or an employee it’s important to understand the terms in order to make the right decisions and be knowledgeable about your health insurance.

          Here is a glossary to help you when you speak with your benefits consultant.

          1. Additional Insured: Anyone covered under your health plan that is not named as “insured” in your documentation from the insurance company.

          2. Benefit: The dollar amount your insurance carrier will pay when you file a claim for a covered loss.

          3. Benefit Period: This is the interval during which you will be eligible for benefits. Generally, your benefit period will begin with the first medical service you received for a specific illness and end after you have not been treated for that condition for 60 days.

          4. Carrier: The insurance company you receive your health plan from.

          5. Certificate of Insurance: This is the printed description of your benefits and coverage limits that forms a contract between you and your carrier. It spells out precisely what will be covered, what won’t, and the dollar maximums.

          6. Claim: This refers to any request to your insurance company for benefits.

          7. COBRA: This acronym refers to the Consolidated Omnibus Budget Reconciliation Act of 1985. The law requires group medical plans covering twenty employees or more to offer participants the option to receive continued healthcare benefits for up to eighteen months after the cancellation of their group plan.

          8. Co-payment: This is a cost-sharing arrangement in which you will be responsible for a specific charge for a specific medical service ($20.00 per office visit, or $10.00 per generic prescription).

          9. Covered Expenses: The various medical procedures that your insurer has agreed to provide you coverage for.

          10. Deductible: The amount you’ll be required to pay for healthcare expenses before your insurance plan will begin to reimburse you.

          11. Exclusion: A specific circumstance or condition that is not covered by your policy.

          12. Effective Date: This refers to the date on which your insurance coverage will actually begin to cover you.

          13. Fee-for-Service: This is a payment system for healthcare where your provider is paid for each service after it is performed. You receive reimbursement after you file a claim.

          14. HMO: Health Maintenance Organization. HMO’s are popular health benefit programs in which you’ll pay monthly premiums in return for managed coverage for your checkups, hospital stays, doctors’ visits, surgery, emergency care, preventive care, lab tests, and X-rays. If you join an HMO, you will have to select what’s called a “Primary Care Physician” who will be responsible for coordinating your healthcare and making any referrals to specialists that you require. You’ll also have to use doctors, hospitals and clinics who are members of your HMO plan’s network.

          15. In-network: Healthcare facilities or providers who are members of your health plan.

          16. Lifetime Limit: This refers to the cap (or maximum level) on benefits available through a policy.

          17. LOS: This is an acronym for the term “length of stay”. It’s used by insurance carriers, case managers, and other healthcare professionals to describe the length of time any individual spends in a hospital or an in-patient care facility.

          18. Maximum Out-of-Pocket Expenses: The most you will have to pay during one year — in the form of deductibles and coinsurance fees.

          19. Managed Care: This term refers to an increasingly broad assortment of health plans that manage healthcare costs and usage. There are three major types of managed health plans: HMOs (Health Maintenance Organizations), PPOs (Preferred Provider Organizations) and POS (Point-Of-Service plans).

          20. Medicaid: This is a joint state/federal health insurance program that is administered by the state. It provides health coverage for low-income individuals, especially pregnant women, children and the disabled.

          Stay tuned for part 2 with more terms.

          Reference: www.ctindividualhealth.com/glossary.html

          Are you aware of the hidden costs of PEOs? Part 2

          Wednesday, December 1st, 2010

          In October we published the first part of this blog, which talked about the definition and hidden costs of PEOs – thank you for reading. We will now continue in part 2 with more hidden costs. There are both pros and cons to PEOs and understanding them is the most important factor. If you truly understand what the plan can offer and the costs associated you will be able to make a better decision for your company.

          Let’s continue the blog with three possible hidden costs – risk management, adjusted gross wages, terminating a PEO, and single point of contact.

          1. Risk Management

          Some PEO’s charge an additional fee if you need their help in managing “your” risk. The work-site employer is liable for any employee-related issues. You may be unaware that you are paying to cover the PEO’s Employer Liability Insurance to protect your company and this is on top of your own Employer Professional Liability. It’s very important that you understand this and know where the costs are coming from. Another very important point is that when a company has a relationship with an insurance company, many customized risk-management functions are provided with your plan free of charge.

          2. Adjusted Gross Wages

          If you company has a (POP) definition – Section 125 Premium Only Plan, or a flexible Spending Account (PSA), employee deductions under these plans reduce your wage basis for purposes of taxes and workers’ compensation. If you are unaware the IRS’s intent was to provide an incentive to employers to offer these benefits and help them offset their administrative fees through tax reduction. Here is an example:

          Gross wages           $2,500.00

          Employee Benefits (    300.00)

          FSA                            (     200.00)

          Adjusted Wages     $2,000.00

          Even though taxes and workers comp premiums are typically calculated on adjusted gross wages, a PEO may asses them based on higher gross wages.

          3. Terminating a PEO

          There are many reasons that someone might leave a PEO, before you get involved in a PEO it’s important to understand the terminating costs. Reasons that a company might leave a PEO model include – realized cost, incompatible benefit offerings, growth of the employer, lack of service, and many others. Here are some barriers to exiting.

          - All New Paperwork – after the termination from a PEO model all of your employees will have to fill out new paperwork as new hires and re-enroll in benefits too.

          - Two W-2s – your employees will receive two w-2’s for the year, which can be very confusing and frustrating to your employees.

          - Taxes – your employees will start FICA and SDI deductions all over again even if they had reached cutoffs while with the PEO.

          - Workers Compensation – If you have been with a PEO for a long time, it may be difficult to secure competitive workers comp insurance. Most carriers want to see your premium and loss experience to determine if you’re a good or a poor risk.

          4. Single Point of Contact

          It seems really easy and good to have one company perform all of your administration. However, if you decide to leave the PEO plan it may be very difficult and require many changes.

          These are just a few tips to help you make a better decision for your company. If you have questions you can always contact your benefits consultant for more advice.

          References:  www.HRIdeas.com

          What are the Grandfather Rules? Healthcare Reform part 1

          Monday, November 8th, 2010

          Have you heard the term grandfathered group health plan and asked yourself, what is that? If so, we have some answers to your questions. Understanding the terms and facts will help you make better decisions for both employers and employees.

          1. What is a grandfathered group health plan?

          A grandfathered group health plan is a plan where an individual was enrolled on March 23,
          2010. A grandfathered plan can be a single employer plan, a multi-employer plan, or a multiple
          employer plan and it can also be an insured or a self-insured arrangement.

          2. My plan appears to be grandfathered. What does that mean?

          Depending on the provision, grandfathered plans may benefit from either a delayed effective date
          for compliance with, or a total exception from, certain insurance market reforms and coverage
          mandates under Subtitles A and C of PPACA. It is important to note that grandfathering
          does not protect a plan from the reforms found in other parts of the statute. For
          example, the mandatory requirement to include the value of coverage on each employee’s Form
          W-2 (effective January 1, 2011), the large-employer mandate to offer affordable coverage to full-
          time employees (effective January 1, 2014), the high-cost health plan excise tax (effective
          January 1, 2018) and the mandatory automatic enrollment requirement (effective once
          regulations are issued).

          3. If I add new employees (or new enrollees) to my currently grandfathered plan, does the plan lose
          its grandfathered status?

          No. Section 1251(c) of PPACA specifically provides that a grandfathered plan may enroll new employees and their families in the plan without losing the plan’s grandfather status.In addition, the statute also states that grandfathering continues to apply to the coverage of an individual covered by the plan on the date of enactment regardless of whether the individual renews coverage or adds family members after the date of enactment. Although the statute does not specifically state that a plan may add other new enrollees (i.e., current employees who have not previously enrolled in the plan), it is unlikely that enrollment of such employees in the ordinary
          course will cause the plan to lose its grandfathered status.

          4. Can I amend my grandfathered plan without losing the grandfathered status?

          Some amendments are permitted, but the complete answer to this question is still unclear.  Unlike the grandfather provisions of other legislation, section 1251 of PPACA does not expressly prohibit amendments to a grandfathered plan, nor does it contain a mandate requiring plan sponsors to maintain benefits at current levels in order to preserve grandfather status. Arguably, this means that plan sponsors may freely amend their grandfathered plans without jeopardizing the plan’s grandfathered status. It is unlikely that such a liberal reading of the provision accurately reflects legislative intent. Until further guidance is issued, plan sponsors must consider amendments to grandfathered plans on a case-by-case basis to determine (1) whether the amendment substantively alters the nature of the plan’s coverage in a manner that may jeopardize the plan’s grandfathered status, and (2) the true cost impact of losing grandfather status.

          We hope this information has helped you better understand the grandfather rules. If you have questions you benefits consultant is always available to help you.

          References: Sutherland

          Are Your People Paying Off? “Right-Fitting” Your Workforce Online CEO Forum for Nonprofits & Social Enterprises

          Tuesday, October 26th, 2010

          Have you asked yourself, “Are your people paying off?” If so, you should join this Webinar on Wednesday, November 3, 2010 from 12:00pm-1:30pm (ET). To sign-up please go to the link http://btblceoforum.eventbrite.com/

          A high functioning workforce pays off in performance you can take to the bank. But how do you know if you’ve engineered the right fit for each position across the board? Join us for this online webinar dedicated to helping you make the most out of what … and who … you’ve got.

          Discussion topics include:

          1. Talent assessment: where do you begin
          2. Determining if you have the right people, processes and technology in place
          3. Preparing your workforce for change
          4. Evaluation of hiring needs
          5. Creating a recruitment plan

          HR experts Sharon Kittredje and Leslie Wallace will illuminate best practices and answer your most pressing talent assessment questions to help you determine if your staff has the right stuff. Peer-to-peer event limited to CEOs, executive directors, board and C-level leaders in nonprofits and social enterprises.

          About Speakers

          Leslie Wallace, Principal, WorkForce Matters
          With over 20 years experience in human resources and management, Leslie has developed creative HR solutions for companies across the globe.

          Sharon Kittredje, Executive Search & Recruitment, Beyond the Bottom Line. Sharon is a seasoned executive recruiter with over 15 years of full life cycle staffing, placement and executive search management experience.